Human Resources Coordinator

Description: Position Title: Human Resources Coordinator Department/Unit: Human Resources Status (exempt/non-exempt): non-exempt Salary/Grade: $20.
70-21.
11 per hour (depending upon qualifications) Reports to: Director Human Resources Percentage: 50- 100% Annual/Academic year: annual (12 months) Benefits and Insurances available with premium support and benefits prorated -50%-74% · Employer premium support for Medical, Dental and Vision Insurance · Optional employee paid insurance - life, AD&D, Short Term Disability · Paid time off – vacation, personal hours, sick · Paid holidays · Oregon PERS retirement · Tuition waivers This position offers flexibility - full time (40 hrs a week) or part time (20+ hrs a week).
The position will remain open until filled, with a first review date of March 15, 2024.
A complete application will include a cover letter and resume.
Oregon Coast Community College (OCCC) is shaping the future of higher education in Lincoln County.
In support of our mission, all OCCC employees demonstrate commitment to: · Participation in cross-functional collaboration across the College.
· Continuous improvement.
· Understanding that student success is at the center of every staff position at the College.
· Having an entrepreneurial mindset and propensity to “see what is possible.
” · Exhibit collegiality and respect for everyone.
· Being excited about and committed to advancing OCCC’s future: enabling student success, eliminating achievement gaps, growth to meet community needs, and a great place to work POSITION SUMMARY The HR Coordinator reports to the Director of Human Resources supporting the employee life cycle from onboarding to offboarding.
The position supports the function of Human Resources assisting with compliance, employee relations support, website update, benefit management, payroll support and project work as assigned.
This confidential position is not represented by collective bargaining.
DUTIES & RESPONSIBILITIES Recruitment, onboarding and offboarding: Assisting in talent acquisition and recruitment processes Assist with job descriptions, job ads, and screening candidates, as necessary Work closely with Hiring Managers to support hiring process and diversity initiatives Onboard new employees – ensure paperwork is completed, data entered into software systems Support college operational areas with orientation development and annual reviews Maintain confidential employee personnel records.
Ensure all offboarding procedures are followed and final checks are processed.
Human Resources Support Maintain probationary and annual employee performance review process Support insurance, HRA (Health Reimbursement Arrangement) and FSA (Flexible Spending Account) processes Supports the functions of employee leave programs including workers compensation, short-term disability, FMLA and ADA along with employee communications Assist with gathering data, maintaining, and updating documentation in compliance with labor contracts Performs special assignments related to strategic projects, goals and objectives in support of the Colleges mission, vision and values.
Gather and analyze data to derive useful HR metrics, helping us make informed decisions.
The list of essential functions is intended to be representative of the tasks performed by this position.
The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
SUPERVISES THE FOLLOWING STAFF This position does not supervise but may direct the work of student workers Requirements: Minimum Qualifications: Two years of experience in human resources environment.
Associate degree in Business Administration, Accounting, or a related field.
Relevant experience may substitute for the degree requirement on a year-for-year basis.
Preferred Qualifications: Bachelor degree in Human Resources or related field Professional experience working in a college or university Knowledge, Skills, and Abilities: Knowledge of federal, state and local laws, statutes, regulations, codes, and standards related to the area of Human Resources.
Ability to rapidly learn and apply new information and concepts within Human Resources.
Knowledge and experience in the use of computer software including Microsoft Office Suite (i.
e.
Word, Excel, PowerPoint, etc.
) and Zoom.
Knowledge of office practices, procedures and techniques.
Demonstrated organizational skills and attention to detail.
Initiative, flexibility and the ability to work effectively both with and without supervision.
Interpersonal skills and the ability to work effectively as a team member, collaborating with diverse groups within the College and community.
WORKING ENVIRONMENT & PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is frequently required to sit, see and talk or hear.
The employee is often required to have mobility to move between offices, classrooms, and floors; use hands to finger, handle or operate computers, objects, tools or controls; and reach with hands and arms.
Light physical exertion with occasional, bending, stooping, pulling, and moderate lifting, employee must occasionally lift and/or move up to 25 pounds and have the ability to carry equipment and tools of moderate weight, using arms and hands.
Specific vision and hearing abilities required by this job include close vision and the ability to adjust focus, and complete and maintain various types of records.
Ability to hear the conversational voice and effectively communicate responses.
Assignment will include presence at all OCCC locations and may include evening and weekend work.
Travel between College sites and other locations will be required.
Occasional travel and overnight stays outside of Lincoln County may be required for training and other purposes.
Work occurs in an office environment with potential for interruptions and background noise.
The use of tobacco and smoke-emitting materials and devices including electronic cigarettes, is prohibited on all of the college’s campuses, including OCCC’s building exteriors and parking lots.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Oregon Coast Community College is an equal opportunity educator and employer.
We strive to recruit, develop, and retain the most talented people from a diverse candidate pool, and we encourage applications from persons with varied backgrounds and perspectives.
In support of Oregon Veterans Preference in Public Employment, we encourage veterans and veterans with disabilities to explore employment opportunities at Oregon Coast Community College.
All positions at Oregon Coast Community College are required to be available for work onsite as requested by the college.
Employees must maintain Oregon residency as a condition of employment.
Federal law prohibits the College from employing an individual who has not provided documentation for verification by the third day of employment.
Contact Human Resources if you need assistance and/or an accommodation to aid your participation in our hiring process.
If you have questions regarding this, please contact Human Resources at 541-867-8515.
Notice of Affirmative Action Policy- It is the policy of Oregon Coast Community College not to discriminate on the basis of race, color, sex, sexual orientation, gender identity, marital status, religion, national origin, age, disability, veteran status, or family relationship (ORS 659.
340), in admission and access to, or treatment in, employment, educational programs, or activity as required by Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, Americans with Disabilities Act, the Civil Rights Act of 1991, and their implementing regulations.