Human Resources Director (Mon-Fri 8:30a-5:00p with flexibility)

REQUIRED- Please attach a cover letter and resume with your application on our website for consideration.
Home Life - Job Description Human Resources Director Position: HR Director Reports to: Executive Director Program/Division: Administration Supervises: HR Recruiter, Training Coordinator Pay Classification: Exempt (Salaried, not eligible for overtime) The Human Resource Director is responsible for developing organizational strategic initiatives and overseeing all aspects of human resources operations for the organization, including recruitment, performance management, change management, organizational and performance management, training and development, consultation and compensation, and assists and supports management with employee relations.
The HRD provides strategic leadership by articulating HR needs and plans to the executive management team, shareholders, and the board of directors.
This is a key position within the administrative team.
Minimum Qualifications: Eligibility for Employment Ability to pass an initial criminal history check from the Department of Human Services Criminal Records Unit and recheck every 2 years after.
Be a citizen of the United States or legally able to work in the United States Must be at least eighteen years old and hold a current driving license, insurance and a good driving record.
Ability to complete required training and annual training thereafter.
The ability to maintain regular attendance and to perform tasks outlined in this description (with or without a reasonable accommodation) is an essential function of this position.
Knowledge, Education, and Experience BA/BS Degree in human resource management or related field or equivalent combination of knowledge, skills, and experience required.
Four or more years of related human resources management experience.
Working knowledge around ethical organizational practices and employment law.
(e.
g.
: FLSA, ADAA, ACA, COBRA, FMLA, OFLA, etc.
) 3-5 years or more of prior supervisory experience Good working knowledge of employee and labor relations Intermediate to advanced computer literacy, including proficiency with Microsoft Office Suite– especially Word and Excel.
Knowledge and experience managing the full talent acquisition and staffing management functions Skills Effective Verbal and Written Communication Supervisory & Technical Analytic and Critical Thinking Organizational & Time Management Problem Solving Relational Skills and Teamwork Professionalism Change & Project Management Abilities Availability to work flexible hours, including occasional Board meetings, Committee meetings, fill-in for office duties as needed, and/or attend company-wide events.
Demonstrate the ability to handle confidential and sensitive information.
Ability to learn and research process improvement strategies for overall organizational effectiveness.
Demonstrate the ability to accept responsibility for own actions and communications, acknowledging interpersonal and program feedback thoughtfully.
Ability to distinguish decisions that can be made independently from those requiring team or Executive Director’s input.
Ability to work with diverse populations.
Demonstrate an ability to establish good working relationships with any and all internal and external stakeholders, including the admin and management teams, fellow staff, Board Members, volunteers, and supported individuals.
Demonstrate an active commitment to the Mission Statement and values of Home Life.
Ability to model and educate on Home Life values and expectations to co-workers and new employees.
Act as a role model by treating all people with warmth, empathy, and genuineness with respect and sensitivity for their privacy, rights, culture, ethnic, religious, and lifestyle differences.
Preferred Qualifications: 5-8 years prior supervisory experience Prior experience related to finance and administration of a non-profit Current HR certification such as PHR/SPHR and/or SHRM-CP/SHRM-SCP Duties & Responsibilities: Supervisory Responsibilities 1.
Hire, train, and supervise the HR Recruiter and Training Coordinator roles.
2.
Provide adequate job descriptions, training, evaluation, feedback, and support necessary for direct reports to be successful in their duties.
3.
Oversee contracts, recruitment, and onboarding of Temp Staff as needed.
4.
In conjunction with the Services Director and the ED, work to establish and record updated policies and procedures within Home Life’s Residential, Supported Living, and Vocational programs.
5.
Regularly visit programs and attend staff meetings as needed.
6.
Provide reports in Admin and Board meetings about HR updates and recruitment changes.
7.
Provide encouraging and constructive feedback during regular employee reviews.
Policy Management, Compliance & Reporting 1.
Develop and maintain the employee handbook.
2.
Be available for Home Life supervisors to help interpret and clarify Home Life policies and procedures, business practices, and federal/state laws and regulations.
3.
Maintain confidential status of all personnel files.
4.
Maintain and update the database with employee information as needed.
5.
Maintain a database of former employees and calculate turnover rates quarterly.
6.
Create, maintain, and update employee personnel, medical, and confidential files as needed.
7.
Maintain employee wage database.
8.
Complete and process transmittal (staffing change) forms for each change and ensure accuracy.
9.
Monitor employee performance review schedules and send out reminders to supervisors when near or past due.
10.
Consult and guide employees and supervisors on leave management and coordinate Paid Leave Oregon, OFLA, and FMLA with Home Life’s PEO provider.
11.
Manage all unemployment claims and represent Home Life in unemployment hearings.
12.
Maintain all policies/procedures and job descriptions for Home Life.
Staffing Management 1.
Ensure advertising for open positions within Home Life.
2.
Attend job/career fairs as needed for recruitment and company name recognition.
3.
Use reporting of turnover and other available data to predict and adjust advertising efforts.
4.
Make recommendations and improvements regarding recruitment practices to increase effectiveness.
Hiring & Initial Onboarding 1.
Provide consultation and supervision to the HR Recruiter through screening, interviewing, and onboarding processes.
2.
Confirm all required background screening has been initiated and/or completed by the HR Recruiter upon the date of hire.
3.
Review the driving record to see that the applicant meets the minimum qualifications to drive for Home Life.
4.
Create logins for EMR, organizational email, and HRIS for each incoming new hire.
5.
Conduct initial onboarding with each new employee.
6.
Ensure employee knowledge of Home Life benefits upon hire.
7.
Ensure all new employee payroll paperwork is completed and filed.
Employee Relations & Progressive Discipline 1.
Consult with all supervisors in determining progressive disciplinary action.
2.
Maintain and communicate a progressive disciplinary process.
3.
Assist as needed in the process of discipline, up to and including termination of employment, ensuring compliance with employment law and best practices.
Financial 1.
Work with the Financial Director to ensure all wages, raises, and tax documents are complete and accurate for payroll purposes.
2.
Ensure all expense receipts are given to the Financial Director in a timely manner.
3.
Coordinate with the Executive Director and Financial Director to maintain and update overall compensation strategy in accordance with organizational needs and compliance with State and Federal regulations and updates.
Worker's Compensation & Safety 1.
Ensure Worker's Compensation information is posted and available at all work sites, so staff and management have access to file incident reports and 801’s when an on-the-job injury occurs.
2.
Monitor, track, and maintain all employee worker's compensation claims and all the forms that it entails.
Coordinate with Home Life’s PEO on any and all follow-ups for submitted claims.
3.
Ensure that all required OSHA documents 301, 300, and 300A are completed (and posted) according to OSHA standards.
Medical Insurance & Open Enrollment 1.
Review client benefit elections for renewal rates and plans along with the Executive Director and Financial Director.
2.
Work with Home Life’s PEO to develop and organize open enrollment educational forms, resources, and communications to ensure employee elections within the annual enrollment window.
3.
Prepare and submit ACA tax forms annually.
Misc.
and Other Duties as Assigned: 1.
Participate in community functions and/or events, such as Sprout Film Festival, Great Pumpkin Run, etc.
2.
Attend BOLI trainings pertaining to the HR position, as needed.
3.
Attend Authorized Designee training for the Department of Human Services- Criminal Records Unit.
4.
Attend and participate in administrative and management meetings.
Attend program meetings as needed.
5.
Attend Board of Director meetings as needed.
6.
Maintain communication of HR-related issues through the use of the ADP homepage, Therap, and other means of communication.
7.
Assume additional responsibilities as assigned by the Executive Director.
Physical Demands/Working Conditions: Ability to sit for sustained periods of time.
Ability to do light lifting (less than 20 lbs.
) on a frequent basis and moderate lifting (20-50 lbs.
) on an infrequent basis.
Ability to perform repetitive movements or tasks on a frequent basis.
Mon-Fri 8:30a-5:00p with flexibility