Assistant Athletic Director Business Operations, Human Resources

Assistant Athletic Director Business Operations, Human Resources Bookmark this Posting | Print Preview | Apply for this Job Please see Special Instructions for more details.
When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
You will also be required to answer two supplemental questions in the application process regarding your IAWP status.
An Individual Associate with a Prospect (IAWP) is any person who maintains (or directs others to maintain) contact with a Prospective Student-Athlete (PSA), the PSA’s relatives or legal guardians, or coaches at any point during the PSA’s participation in Football or Basketball, and whose contact is directly or indirectly related to either the PSA’s athletic skills and abilities or the PSA’s recruitment by or enrollment in an NCAA institution.
This definition includes, but is not limited to, parents, legal guardians, handlers, personal trainers, mentors and coaches.
Coaches or employees at collegiate institutions may also be considered IAWPs for PSAs that they recruit.
Answers to the questions must be truthful.
False or misleading answers could result in termination or disqualification from eligibility for any employment at Oregon State University.
For additional information please contact: Mary Seymour at mary.
seymour@oregonstate.
edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do.
We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring.
We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system.
This job has “critical or security-sensitive” responsibilities.
If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.
).
Background check results do not automatically disqualify a candidate.
Take a look at our Background Checks website including the for candidates section for more details.
If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.
relations@oregonstate.
edu.
Position Details Position Information Department Intercolleg Athletics (YIA) Position Title Coordinator-Bus Service Job Title Assistant Athletic Director Business Operations, Human Resources Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary The Athletics Department is seeking an Assistant Athletic Director Business Operations, Human Resources .
This is a full-time (1.
00 FTE),12-month, professional faculty position.
The mission of the OSU Department of Athletics is to Go Build Excellent, Authentic, Visionary Student-Athletes (GO B.
E.
A.
V.
S.
).
The purpose of this position is to participate and collaborate all day-to-day operations of the Athletic Department Business Office, including accounts receivable, and medical related revenues and expenses.
This position directs segments of business operations for assigned unit of operation in support of OSU’s goals and mission.
May establish, implement and/or evaluate organization’s goals/policies.
This position will also participate in human resource work under the direction of the CFO and the CDO assisting with the HR process on recruitment, interviews, hiring, onboarding, and retention.
This position will be one of the main contacts for the day-to-day operations of HR helping managers through the process.
The Assistant AD will also be the main camp contact helping with the overall process as well as tracking the HR functionality of camps.
They will also participate on the Youth program partners committee ensuring safe and current practices are being followed.
Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers.
We don’t wait for challenges to present themselves — we seek them out and take them on.
We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard.
We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS: • Top 1.
4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.
S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.
3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.
edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns.
Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country.
Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life.
OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities 45% HUMAN RESOURCES Assists Senior Associate Athletic Director/CFO in human resource process.
Maintains CHC (criminal history check) database.
Helps hiring managers with position descriptions and recruitment efforts.
Assists with the coordination of the interview and onboarding process.
This position will also help with employee engagement and retention efforts in the department, which will consist of but will not be limited to, the mentor program, staff connection activities, closing feedback loops with managers, and will act as the mandatory campus training coordinator.
This position will also work with the CFO/CDO on activities and trainings related to DEIB that are mandated by the NCAA as well as those that are prioritized by the athletic department community.
20% CAMP COORDINATION Lead department contact for camp activities, providing coordination with youth safety, human resources, compliance, facilities and our athletic sport programs.
Participates as part of the Youth Program Partners Council making sure to keep up on best practices within athletics and university settings.
This position helps with the budgeting of camp activities as well as the human resources set up of employees.
Also has the responsibility of overloads for camp related activities once budgets have been addressed.
10% LEAD WORK Provides, assigns, and approves lead work.
Independently works to resolve issues and provide options and recommendations to staff as issues arise in the day-to-day operations of the Athletics Business Office.
Serves as a member of the senior staff in the Athletic Department and actively participates in meetings resulting in potential policy changes and overall strategic planning for the department.
Will be expected to work in collaboration with internal partners such as: Athletic Department administration, sports information, coaches, PCMM (Procurement and Contracts Material Management), risk management, BAFF (Business Affairs), university human resources, and auditors.
This position will also be expected to work with external groups such as: opponent Athletic Department staff, NCAA, PAC-12 Office and OSU Foundation.
10% STRATEGIC PLANNING Provides recommendations to CFO/ CDO regarding the strategic plan of the unit.
Independently analyzes policies and procedures, makes recommendations, and implements changes that result in turnkey, efficient, and streamlined processes for coaches and administrators as well as others, within guidelines set forth by OSU, NCAA and the PAC-12.
5% DEPARTMENT BUDGET OPERATIONS This position will assist with maintaining and monitoring the online budget process for the department.
Has authority to authorize purchases based on individual budgets within units.
Assists with monthly departmental internal reporting and annual external reporting, such as the U.
S.
Department of Education gender equity report, the NCAA EADA (Equity in Athletics Disclosure) report.
This position will also be analyzing current processes, preparing reports to assist Senior Associate AD/CFO and Assistant AD of Finance; makes recommendations based on analysis of current audit and operational practices.
These responsibilities will lead to decisions that can impact both the department and the university as a whole.
5% GAME CONTRACTS Works with coaches, team administrative/operational staff, and sport administrators on game schedules.
Writes and executes game contracts for both home and away contests.
Partners with OSU staff, PCMM, and opponent’s administration in negotiating game contract business points, as well as resolving issues that may arise relating to contracts.
5% OTHER Other duties as assigned by the Senior Associate AD/CFO or Assistant AD of Finance.
What You Will Need Bachelor’s degree in business, human resources or related field.
Three (3) years of experience in a NCAA Athletics Business Office or two (2) years of human resources experience.
Experience working with coaches and support staff.
A demonstrable commitment to promoting and enhancing diversity.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq.
Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have Master’s in Business Administration (MBA) or related field.
Able to communicate in both written and verbal form.
Able to multi-task in a fast-paced environment Working Conditions / Work Schedule Works in a typical office environment.
May work evenings and weekends Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range Salary is commensurate with skills, education and experience.
Link to Position Description https://jobs.
oregonstate.
edu/position_descriptions/31184 Posting Detail Information Posting Number P07989UF Number of Vacancies 1 Anticipated Appointment Begin Date 05/03/2024 Anticipated Appointment End Date Posting Date 04/19/2024 Full Consideration Date Closing Date 04/26/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
You will also be required to answer two supplemental questions in the application process regarding your IAWP status.
An Individual Associate with a Prospect (IAWP) is any person who maintains (or directs others to maintain) contact with a Prospective Student-Athlete (PSA), the PSA’s relatives or legal guardians, or coaches at any point during the PSA’s participation in Football or Basketball, and whose contact is directly or indirectly related to either the PSA’s athletic skills and abilities or the PSA’s recruitment by or enrollment in an NCAA institution.
This definition includes, but is not limited to, parents, legal guardians, handlers, personal trainers, mentors and coaches.
Coaches or employees at collegiate institutions may also be considered IAWPs for PSAs that they recruit.
Answers to the questions must be truthful.
False or misleading answers could result in termination or disqualification from eligibility for any employment at Oregon State University.
For additional information please contact: Mary Seymour at mary.
seymour@oregonstate.
edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do.
We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring.
We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system.
This job has “critical or security-sensitive” responsibilities.
If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.
).
Background check results do not automatically disqualify a candidate.
Take a look at our Background Checks website including the for candidates section for more details.
If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.
relations@oregonstate.
edu.
Supplemental Questions