Subaward Contract and Compliance Officer

Subaward Contract and Compliance Officer Bookmark this Posting | Print Preview | Apply for this Job Please see Special Instructions for more details.
When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter addressing each of the required and preferred qualifications listed in the position description in addition to explaining how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Aedra McCarthy aedra.
mccarthy@oregonstate.
edu 541-737-4927 OSU commits to inclusive excellence by advancing equity and diversity in all that we do.
We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring.
We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system.
This job has “critical or security-sensitive” responsibilities.
If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.
).
Background check results do not automatically disqualify a candidate.
Take a look at our Background Checks website including the for candidates section for more details.
If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.
relations@oregonstate.
edu.
Position Details Position Information Department VP for Research (RIP) Position Title Officer-Contracts Job Title Subaward Contract and Compliance Officer Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Yes Job Summary The Office for Sponsored Research and Award Administration is seeking a Subaward Grant and Contract Officer.
This is a full-time (1.
0 FTE), 12-month, professional faculty position.
The Office for Sponsored Research and Award Administration (OSRAA) resides within the Research Office.
Its mission is to provide research administration leadership, achieved through the full grant lifecycle by supporting proposal submission, award negotiation and acceptance, research costing and analysis, award management, financial management and the closeout of awards that support Oregon State University’s continuous search for new knowledge and solutions in the signature areas outlined in OSU’s Strategic Plan.
The Subaward Contract and Compliance Officer is part of a subaward team responsible for contract negotiation/execution, risk evaluation, monitoring, and post award activity for outgoing subawards issued as part of OSU’s sponsored research portfolio.
OSU’s active outgoing subaward portfolio is growing, topping $100 million in FY23.
OSU issues approximately 200 new subaward agreements per year, with an additional 300-400 subaward amendments, averaging $35 million new flow-through funding annually.
The Subaward Contract and Compliance Officer’s primary focus is on the drafting, negotiation, and execution of subaward agreements and amendments to external organizations collaborating with OSU principal investigators on research and other sponsored projects.
This position has delegated authority as an institutional authorizing official to draft, negotiate, and execute subaward agreements with external subrecipient organizations, implement contractual actions based on evaluation of compliance and financial risk, and represent OSU to external entities, including federal, state, and private sponsoring agencies and subrecipient organizations.
The Subaward Contract and Compliance Officer provides faculty, staff, researchers, and external collaborators with guidance on contractual and regulatory issues arising during the life of a subaward.
Extensive interactions are required with researchers, university administration and external agency officials within complex institutional and interagency settings.
In addition, the incumbent is expected to provide excellent customer service and assistance to OSU’s faculty, as well as nurture positive relationships both inside and outside of OSU.
The Subaward Contract and Compliance Officer reports to the Subaward Contract and Compliance Manager and works with personnel across all teams in OSRAA, other Division of Research and Innovation units, Financial Strategic Services, Office of Audit, Risk and Compliance, General Counsel, and other campus personnel involved in sponsored project subaward management within administrative units, colleges, centers, and departments.
To be successful in this role the incumbent must: Ensure high standards of accuracy and precision and be highly organized.
Be articulate with excellent verbal and written communication skills.
Be results oriented, with demonstrated ability to problem solve.
Have the ability to build and maintain collaborative relationships across a wide stakeholder group.
Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers.
We don’t wait for challenges to present themselves — we seek them out and take them on.
We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard.
We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS: • Top 1.
4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.
S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.
3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.
edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns.
Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country.
Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life.
OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities 65% Outgoing Subaward Contracting Provide comprehensive subaward management for the drafting, negotiation, and execution of agreements with subrecipient organizations.
This function requires a working knowledge of contracting principles, as well as institutional, state, and federal regulation related to research administration and subaward compliance.
The variety of OSU’s prime award agencies requires the ability to adapt to different sets of governing regulations, sponsor terms and conditions, grants management principles and contracting practices.
Primary duties: Review and interpret prime award terms, policy documents, and proposal materials in order to ensure appropriate flow-down terms and conditions from the prime award and identification of special terms and conditions that may be required.
Apply laws and regulations related to specific subawards.
Prepare outgoing subaward agreements and amendments utilizing appropriate subaward agreement terms, prime award requirements, and subrecipient organization materials.
Represent OSU in the negotiation of subaward agreement terms, ensuring compliance with university policy and risk management.
Evaluate external subrecipient organizations for financial and compliance risk in order to establish appropriate contract terms and conditions.
Analyze documentation and draft subaward to address any risk associated with subrecipient’s internal controls, financial stability, and/or performance history.
Determine effective resolution of policy, financial and administrative issues related to subaward contracting and monitoring.
Partner with subaward team, research administrators and principal investigators to implement timely solutions that offer minimum disruption to sponsored project and subaward progress.
20% Outgoing Subaward Administration Administer OSU’s portfolio of established subawards to ensure adherence to compliance requirements, subrecipient monitoring best practices, and management of invoicing and other administrative conditions.
Partner with other subaward team members to implement effective quality control standards for executed subawards.
This includes ensuring funding allocations in the university financial and eprocurement systems are established to match the subaward agreement, compiling documentation in the grant file, and ensuring invoice and reporting milestones comply with the terms of the subaward.
Evaluate external subrecipient organizations for financial and compliance risk in order to enact management plans or corrective action in response to audit findings or other noncompliance.
Analyze documentation and update subaward monitoring to address any risk associated with subrecipient’s internal controls, financial stability, and/or performance history.
Maintain working knowledge of federal and nonfederal grant and contact award regulations to make appropriate interpretations and provide subaward compliance and contractual guidance to faculty and staff.
Transmit detailed technical information and guidance regarding institutional operations and policies to faculty, staff, and outside agencies.
Review and interpret regulatory guidance for sponsor prior approval requirements for subawards, such as pre-award spending, extension of project period, rebudget of approved financial plan, and other subaward inquiries.
Research sponsor requirements, prepare and submit the required documentation for items requiring sponsor approval.
Serve as the subaward oversight point of contact for faculty and staff throughout the subaward project period.
Disseminate guidance based on the interpretation and implementation of policies and agreement terms.
10% Process Improvement, Policy, and Training In addition to the assigned duties, this position will actively participate in process, policy and training activities.
Examples of these activities include: Serving as a “subject matter expert” to communicate to the campus community and assist with research administration training related to subawards Monitoring and staying informed of continually changing sponsor, federal, state and university policies Creating and recommending changes to OSRAA and university policies that affect subaward administration Communicating institutional policy and procedural information to external entities, such subrecipient organizations and federal or other sponsor agencies 5% – Other Duties as Assigned What You Will Need Bachelor’s degree or an equivalent combination of education and research administration experience may replace the degree requirement.
Experience in research administration with focus on grants and contracts and/or subawards Experience interpreting federal regulation, grant and contract terms, or other policy and applying to subawards, sponsored projects or other programs Excellent verbal and written communication skills Superior time management and organizational skills with attention to detail.
Capacity to work effectively with external partners, faculty, staff and students from diverse backgrounds while maintaining the highest ethical standards A demonstrable commitment to promoting and enhancing diversity This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq.
Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have Experience as a contract officer and/or subaward administrator in a higher education environment Demonstrated experience problem-solving within a complex sponsor, state, or federal regulatory environment Ability to formulate solutions balancing needs with resources, displaying considerable initiative and a professional disposition at all times Working Conditions / Work Schedule This position, with supervisor and/or director approval, is open to telecommuting and remote work utilizing on-line team collaboration tools.
Occasional travel may be required.
Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range $60,288-$105,420 Link to Position Description https://jobs.
oregonstate.
edu/position_descriptions/135917 Posting Detail Information Posting Number P07885UF Number of Vacancies 1 Anticipated Appointment Begin Date 05/15/2024 Anticipated Appointment End Date Posting Date 03/15/2024 Full Consideration Date Closing Date 04/05/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter addressing each of the required and preferred qualifications listed in the position description in addition to explaining how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Aedra McCarthy aedra.
mccarthy@oregonstate.
edu 541-737-4927 OSU commits to inclusive excellence by advancing equity and diversity in all that we do.
We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring.
We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system.
This job has “critical or security-sensitive” responsibilities.
If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.
).
Background check results do not automatically disqualify a candidate.
Take a look at our Background Checks website including the for candidates section for more details.
If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.
relations@oregonstate.
edu.
Supplemental Questions