Administrative Program Assistant

Administrative Program Assistant Bookmark this Posting | Print Preview | Apply for this Job Please see Special Instructions for more details.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.
e.
posting specific question responses, transcripts, etc.
Your profile MUST clearly show how you meet the minimum/required qualifications for the position.
Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Marigold Holmes, marigold.
holmes@oregonstate.
edu, 541-737-4281 OSU commits to inclusive excellence by advancing equity and diversity in all that we do.
We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring.
We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system.
This job has “critical or security-sensitive” responsibilities.
If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.
).
Background check results do not automatically disqualify a candidate.
Take a look at our Background Checks website including the for candidates section for more details.
If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.
relations@oregonstate.
edu.
Position Details Position Information Department INTO OSU Program (INT) Classification Title Administrative Program Assist Job Title Administrative Program Assistant Appointment Type Classified Staff Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Employment Category Regular Job Summary This recruitment will be used to fill one full-time Administrative Program Assistant position for INTO OSU at Oregon State University (OSU).
This position is responsible for evaluating a prospective international student’s ability to be successful and make certain that students are able to meet OSU admissions standards while making the final admit/deny decision regarding OSU pathway programs and degree programs.
It is expected that the person in this position consults reference materials that include, but are not limited to, state and federal guidelines, the American Association of Collegiate Registrars and Admissions Officers, and various university publications.
This position is responsible for assuring that OSU international admissions standards are maintained and that admissions processes run smoothly, while discussing areas of critical concern with the OSU International Admissions Assistant Managers, Manager or Director.
The person in this position is expected to liaise with a high level of professionalism and service with prospective students, OSU staff, INTO OSU staff, INTO University Partnership staff and INTO affiliated agents throughout the world to communicate OSU international admissions policies and procedures, as necessary.
Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers.
We don’t wait for challenges to present themselves — we seek them out and take them on.
We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard.
We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS: • Top 1.
4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.
S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.
3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.
edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns.
Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country.
Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life.
OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities 70% Evaluate International Credentials Evaluate foreign credentials for admission eligibility of prospective international students and work closely with colleagues to determine credential equivalencies.
* Review status of former/current institution(s) and degree(s) for accreditation in the country of origin using approved resources to determine whether OSU requirements are met.
Prepare contested files for additional reviews.
Remain up-to-date on evaluation standards, educational practices and the latest information on academic policy regarding both national and international admissions standards.
Determine whether applicants meet minimum language requirements.
The above duties are to be completed while working within tight time frames and with high performance expectations regarding both the level of service provided to students and other stakeholders, as well as an acute attention to detail.
10% Inform Applicants, Students and Faculty of OSU International Admissions Policies Explain detailed policies and procedures to persons who need information about a specific program or policy.
The level of detail requested requires extensive knowledge of OSU policies and procedures.
Screen problems and resolve issues or recommend alternative courses of action.
When needed, refer exceptions to the International Admissions Coordinators, Managers or Director.
Process requests and communicate decisions to applicants.
Represent the OSU International Admissions office on campus and be prepared to discuss admissions criteria for all relevant OSU and INTO OSU academic programs.
10% Support International Student-Facing Operations Provide support for other departmental colleagues in student-facing and communication-related operations.
Assist admissions representatives in their day-to-day correspondence with applicants and other stakeholders.
Provide support for other INTO OSU operational units during registration and orientation events, as needed.
10% General Office Duties Assist with reception duties as needed during vacations, etc.
Scan/match documents.
Electronically load test scores.
Other duties as assigned.
What We Require Three years of office experience which included two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures.
What You Will Need Experience working in a busy administrative department.
Experience communicating and enforcing policies in a working environment.
Experience with electronic databases.
Strong communication and customer service skills.
Proficient in Excel This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq.
Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have Experience with evaluating admissions credentials or auditing applications, programs of study or documents of a similar nature is very strongly preferred.
Prior university work experience, including experience with Banner and Salesforce applications.
Experience exercising sound independent judgment, while implementing problem solving and critical-thinking skills.
Experience applying policy standards after extensive research while dealing with situations that may include significant ambiguity.
Experience working with international populations.
A demonstrable commitment to promoting and enhancing diversity.
Working Conditions / Work Schedule Typical office environment.
This position may work a hybrid schedule but will be expected to work in the university office if business needs arise.
Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $17.
43 Max Salary $26.
00 Link to Position Description https://jobs.
oregonstate.
edu/position_descriptions/146959 Posting Detail Information Posting Number P04700CT Number of Vacancies 1 Anticipated Appointment Begin Date 05/01/2024 Anticipated Appointment End Date Posting Date 03/05/2024 Full Consideration Date Closing Date 04/01/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.
e.
posting specific question responses, transcripts, etc.
Your profile MUST clearly show how you meet the minimum/required qualifications for the position.
Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Marigold Holmes, marigold.
holmes@oregonstate.
edu, 541-737-4281 OSU commits to inclusive excellence by advancing equity and diversity in all that we do.
We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring.
We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system.
This job has “critical or security-sensitive” responsibilities.
If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.
).
Background check results do not automatically disqualify a candidate.
Take a look at our Background Checks website including the for candidates section for more details.
If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.
relations@oregonstate.
edu.
Supplemental Questions