Assistant Director- Facilities & Event Operations

Assistant Director- Facilities & Event Operations Bookmark this Posting | Print Preview | Apply for this Job Please see Special Instructions for more details.
When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
You will also be required to answer two supplemental questions in the application process regarding your IAWP status.
An Individual Associate with a Prospect (IAWP) is any person who maintains (or directs others to maintain) contact with a Prospective Student-Athlete (PSA), the PSA’s relatives or legal guardians, or coaches at any point during the PSA’s participation in Football or Basketball, and whose contact is directly or indirectly related to either the PSA’s athletic skills and abilities or the PSA’s recruitment by or enrollment in an NCAA institution.
This definition includes, but is not limited to, parents, legal guardians, handlers, personal trainers, mentors and coaches.
Coaches or employees at collegiate institutions may also be considered IAWPs for PSAs that they recruit.
Answers to the questions must be truthful.
False or misleading answers could result in termination or disqualification from eligibility for any employment at Oregon State University.
For additional information please contact: Jason Dalrymple dalrympj@oregonstate.
edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do.
We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring.
We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system.
This job has “critical or security-sensitive” responsibilities.
If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.
).
Background check results do not automatically disqualify a candidate.
Take a look at our Background Checks website including the for candidates section for more details.
If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.
relations@oregonstate.
edu.
Position Details Position Information Department Intercolleg Athletics (YIA) Position Title Coordinator-Events Job Title Assistant Director- Facilities & Event Operations Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary The Athletics Department is seeking an Assistant Director- Facilities & Event Operations.
This is a full-time (1.
00 FTE), 12-month, professional faculty position.
The mission of the OSU Department of Athletics is to provide opportunity to young people and develop leaders through a tradition of academic and athletic achievement in a progressive, inclusive environment of mutual respect.
Reporting to the Assistant Athletic Director for Facilities & Event Operations, the position will be the lead manager for assigned home athletic contests.
The Assistant Director of Facilities and Event Operations must be able to lead multiple groups including internal athletic department teams, outside vendors, and partners to provide clear planning and communication to all services providers as appropriate for each event.
This could include acting as a liaison with police, risk management, other on campus agencies, Oregon Liquor Control, and outside guest services providers.
This position will communicate with appropriate staff and coaches to ensure fair and reasonable access to facilities for practices, games, and camps.
Will provide information to outside users (competitors, renters, and other business entities).
Will inform and provide input regarding protocols around facility use, safety and emergency procedures, and advise on efficiencies and innovation where observed.
This position will also serve as the main contact for programs and department units as it relates to facility needs (maintenance items, small to medium projects and any other needs) as it relates to the day-to-day work flow assigned facilities.
They will then coordinate with the correct members of the Facilities and Operations Unit to successfully address any facility issues.
This position will serve in a leadership and supervisory role to student workers in the Facilities and Operations unit.
This position will also be responsible for planning, organizing, coordinating, and executing assigned activities to maintain all OSU Athletics facilities.
The Assistant Director assigns and supervises work of students and classified staff, while also participating in maintenance and repair activities to meet the needs of users and events occurring in Athletic Department facilities.
This position will manage assigned contracts and outside contractors that perform work in athletic facilities.
Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers.
We don’t wait for challenges to present themselves — we seek them out and take them on.
We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard.
We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS: • Top 1.
4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.
S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.
3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.
edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns.
Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country.
Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life.
OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities 60% EVENT MANAGEMENT General event management responsibilities as assigned by Assistant Athletic Director for Facilities and Operations for sporting events and for other on campus events.
Establishes Guest Services schedule and number of staff required for events and invoices University departments.
Assigns duties to University maintenance staff.
Receives all post event debriefing, patron complaints and incident reports, and follows up as needed.
For sporting events, reviews field and court markings for compliance with NCAA regulations, ensures proper safety and crowd control measures are in place, and ensures ADA compliance for disabled patrons.
Works with PAC-12 Conference to oversee operations of hosting and scheduling of officials for sporting events.
Plan, implement and coordinate all aspects of athletic special events.
Maintains knowledge of departmental activities, sport schedules and procedures.
Serve as the athletic department’s main contact for all university sponsored events in Reser Stadium, Gill Coliseum and other athletic facilities including, but not limited to, Commencements, graduation, Rec/IM sports, and assigned athletic contests.
Assist with managing venue spaces through our scheduling software (Mazevo) and respond to inquiries.
Assist with creating event related documents including: estimates, room diagrams, vendor notes.
Optimize feedback surveys and post event reviews allowing us to routinely follow up events and retain clients.
Must possess and maintain a current, valid driver’s license and maintain a satisfactory driving record in order to drive a vehicle as an essential function of the position.
20% FACILITIES MAINTENANCE Assists with the scheduling of regular maintenance protocols for assigned venues.
Provides regular and systematic venue evaluations to the Assistant Athletic Director.
Identifies health and safety concerns and addresses minor issues independently.
Works with vendors and members of the Facilities and Operations Unit to schedule work to be completed.
10% SUPERVISION AND LEADERSHIP Provides supervision and leadership for student employees.
Plans, assigns, and approves work and engages in disciplinary actions as appropriate.
Responds to grievances and effectively recommends personnel hiring and firing.
Schedules assigned employees to daily tasks and event operations shifts.
10% BUDGET OVERSIGHT Assists in budget development as well as oversight of assigned sports day to day activities for the facilities and event budgets.
Monitors time sheets of student employees.
Makes cost estimates, prepares progress reports, and provides recommendations for capital budget projects and strategic planning.
What You Will Need Bachelor’s degree from accredited college or university, preferably in Sport Administration, Business, Hospitality, or related field.
Degree needs to be completed by date of hire.
Two (2) years of experience working within collegiate professional sports or arena/stadium operations.
Effective communication skills, both written and spoken form.
Ability to work with staff and students from a variety of diverse backgrounds.
A demonstrable commitment to promoting and enhancing diversity.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq.
Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
What We Would Like You to Have Bachelor’s degree or higher in Sports Administration, Sport Management, or related field.
Two (2) years of experience within a Division I NCAA Power 5 athletics department Experience and ability to integrate contracts into overall maintenance and repair contracts Effective communication skills, both written and spoken form.
Experience working with staff and students from a variety of diverse backgrounds.
Working Conditions / Work Schedule This position requires evening and weekend work around events and facility projects.
It may require infrequent, sporadic travel.
This position would have access to secure areas.
Would require light lifting and working outdoors for assigned events.
Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range Salary is commensurate with skills, education and experience Link to Position Description https://jobs.
oregonstate.
edu/position_descriptions/148877 Posting Detail Information Posting Number P07690UF Number of Vacancies 1 Anticipated Appointment Begin Date 02/12/2024 Anticipated Appointment End Date Posting Date 01/19/2024 Full Consideration Date Closing Date 02/02/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
You will also be required to answer two supplemental questions in the application process regarding your IAWP status.
An Individual Associate with a Prospect (IAWP) is any person who maintains (or directs others to maintain) contact with a Prospective Student-Athlete (PSA), the PSA’s relatives or legal guardians, or coaches at any point during the PSA’s participation in Football or Basketball, and whose contact is directly or indirectly related to either the PSA’s athletic skills and abilities or the PSA’s recruitment by or enrollment in an NCAA institution.
This definition includes, but is not limited to, parents, legal guardians, handlers, personal trainers, mentors and coaches.
Coaches or employees at collegiate institutions may also be considered IAWPs for PSAs that they recruit.
Answers to the questions must be truthful.
False or misleading answers could result in termination or disqualification from eligibility for any employment at Oregon State University.
For additional information please contact: Jason Dalrymple dalrympj@oregonstate.
edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do.
We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring.
We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system.
This job has “critical or security-sensitive” responsibilities.
If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.
).
Background check results do not automatically disqualify a candidate.
Take a look at our Background Checks website including the for candidates section for more details.
If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.
relations@oregonstate.
edu.
Supplemental Questions