Director of Recruiting

Director of Recruiting Bookmark this Posting | Print Preview | Apply for this Job Please see Special Instructions for more details.
When applying you will be required to attach: 1) Resume/Vita 2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
You will also be required to answer two supplemental questions in the application process regarding your IAWP status.
An Individual Associate with a Prospect (IAWP) is any person who maintains (or directs others to maintain) contact with a Prospective Student-Athlete (PSA), the PSA’s relatives or legal guardians, or coaches at any point during the PSA’s participation in Football or Basketball, and whose contact is directly or indirectly related to either the PSA’s athletic skills and abilities or the PSA’s recruitment by or enrollment in an NCAA institution.
This definition includes, but is not limited to, parents, legal guardians, handlers, personal trainers, mentors and coaches.
Coaches or employees at collegiate institutions may also be considered IAWPs for PSAs that they recruit.
Answers to the questions must be truthful.
False or misleading answers could result in termination or disqualification from eligibility for any employment at Oregon State University.
For additional information please contact: Todd McShane at todd.
mcshane@oregonstate.
edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do.
We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring.
We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system.
This job has “critical or security-sensitive” responsibilities.
If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.
).
Background check results do not automatically disqualify a candidate.
Take a look at our Background Checks website including the for candidates section for more details.
If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.
relations@oregonstate.
edu.
Position Details Position Information Department Intercolleg Athletics (YIA) Position Title Coordinator-Player Personnel Job Title Director of Recruiting Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Job Summary The Athletics Department is seeking a Director: Recruiting.
This is a full-time (1.
00 FTE), 12-month, professional faculty position.
The mission of the OSU Department of Athletics is to Go Build Excellent, Authentic, Visionary Student-Athletes (GO B.
E.
A.
V.
S.
).
This position manages the recruiting function and provides professional-level support to the OSU Football Program.
The Director of Recruiting plans, schedules, and oversees the entire recruiting process including prospect identification, evaluations, official visits, unofficial visits, and recruiting budget oversight.
This position maintains and manages all recruiting calendars, schedules, and related databases.
Screening the public interest and energy is essential to the position.
This position performs administrative and analytical assignments, which require independent judgments with respect to University and NCAA guidelines.
Coordinates and acts as liaison with the academic community, the general public, and other staff members within the athletic department.
Takes the lead on special projects that contribute to OSU’s success as an NCAA Division I Football Program.
Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers.
We don’t wait for challenges to present themselves — we seek them out and take them on.
We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard.
We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS: • Top 1.
4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.
S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.
3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.
edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns.
Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country.
Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life.
OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities 45% RECRUITING COORDINATOR Maintains and follows up on all correspondence with potential recruits and families.
Takes the lead on detailed conversations regarding campus and programmatic logistics unique to OSU.
Leads the recruitment team and makes independent decisions regarding interactions with all potential players.
Effectively makes recommendations to Head Coach regarding any potential hurdles or questionable interactions.
Coordinates all official and unofficial visits to include flight, hotel, and meal arrangements.
Sets up each itinerary for each recruit to interact with appropriate campus entities (Academic Units, EOP, Student Affairs, Academic Services, Compliance).
Manages the social media portfolio of the football department, organizes, and presents all recruiting and personnel lists, defines recruiting areas and duties, manages 10-12 student workers as part of the recruitment evaluation process, and designs and distributes all correspondence.
Manages relationships with recruiting services, performs research and development of any new services, supports coaches in the evaluation of prospects, and manages the system to identify prospects for the coaching staff.
Acts as an on-site host when recruits visit and escorts and ensures promptness for all campus meetings.
Resolves all issues and conflicts as they occur and diffuses any difficult situations appropriately.
Maintains and utilizes the current recruiting databases and associated software used to create email correspondence, text messages, and other correspondence as appropriate.
Works with local restaurants and hotels to maintain relationships capable of managing large groups.
May escort or drive coaches/parents/recruits to local destinations as necessary.
Works closely with the offices of Financial Aid and Compliance in the scholarship award process.
Performs academic evaluations of potential prospects and properly advises prospects and their schools on progress toward university admissions and NCAA eligibility center requirements.
Responsible for recruiting budget for football.
20% ORGANIZATION AND SYSTEMS MANAGEMENT Maintains a daily schedule and log of events, meetings and actions requiring Head Coach’s attention for recruiting purposes.
Prioritizes events, meetings, emails, and phone calls for the purpose of recruiting.
Maintains professional and outreach contacts with the OSU community, staff, and the general public.
Creates and maintains systems and databases, which include Satellite Budget System, Current Student-Athlete Directory Information (to include class schedules), Alumni Database, OSU Football Camps Database, Travel/Opponents Schedule Database, and Recruiting Databases.
Organizes team events, as directed by the Head Football Coach.
Assists any and all coaches with activities that will aid in maintaining the performance, efficiency, integrity, and mission of the OSU Football Office and the Athletic department.
15% LEADERSHIP / SUPERVISION Provides leadership, supervision and direction for Assistant Director of Recruiting and student employees.
Plans, assigns, and reviews work.
Establishes goals and expectations for recruiting staff and assesses performance through completion of evaluations.
Hires, trains, and promotes employees.
Disciplines or effectively recommends discipline up to and including dismissal.
Addresses grievances and develops a framework for corrective actions as necessary.
10% CAMP COORDINATION Organizes the coaches’ involvement in off-campus, non-institutional camps.
Organizes and executes on-campus skill development camps.
Assists in the day-to-day camp registration.
Monitors and reconciles all accounts.
Responsible for ordering and printing all camp materials, including t-shirts, brochures, posters and any online or hard collateral.
Once camp commences, assists with any issues that may arise to ensure camp wraps up smoothly and effectively.
5% BUDGETING / FISCAL SUPPORT Manages and assists with the development of the recruiting budget.
Maintains fiscal responsibility in managing costs associated with recruiting to ensure program area is staying within the developed budget.
Responsible for tracking and reporting recruiting budget information to the Director of Football Operations/ Chief of Staff on a monthly basis.
Maintains recruiting budgeting database for OSU Athletics.
5% FUNDRAISING / EVENTS Participates in fundraising activities that contribute to the administrative/financial support of the football unit.
These activities include and are not limited to: Annual Golf Tournament, Football Camps, and Coaches’ Clinics.
Coordinates associated activities to include large mailings, participant responses, vendor business contracts, and maintaining systems that ensure fiscal responsibility.
Prepares travel reimbursement forms for any and all football coaches/staff.
Participates in events when directed.
What You Will Need Bachelor’s Degree in field of choice.
Must possess a working knowledge of both PAC-12 Division I Football and NCAA rules and regulations, with special attention to how they apply to recruiting.
One (1) year of experience working in a recruiting capacity with a Division I BCS Football Program.
Graduate Assistant experience will qualify; volunteer/intern experience will not qualify.
A demonstrable commitment to promoting and enhancing diversity This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq.
Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
What We Would Like You to Have Incumbent must demonstrate a commitment to promote and enhance diversity in both Athletics and at the University.
Good communication skills.
Ability to build and maintain relationships.
Working Conditions / Work Schedule May be required to work evenings and weekends.
Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range Salary is commensurate with skills, education and experience Link to Position Description https://jobs.
oregonstate.
edu/position_descriptions/19423 Posting Detail Information Posting Number P07638UF Number of Vacancies 1 Anticipated Appointment Begin Date 01/08/2024 Anticipated Appointment End Date Posting Date 12/26/2023 Full Consideration Date Closing Date 01/02/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants When applying you will be required to attach: 1) Resume/Vita 2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
You will also be required to answer two supplemental questions in the application process regarding your IAWP status.
An Individual Associate with a Prospect (IAWP) is any person who maintains (or directs others to maintain) contact with a Prospective Student-Athlete (PSA), the PSA’s relatives or legal guardians, or coaches at any point during the PSA’s participation in Football or Basketball, and whose contact is directly or indirectly related to either the PSA’s athletic skills and abilities or the PSA’s recruitment by or enrollment in an NCAA institution.
This definition includes, but is not limited to, parents, legal guardians, handlers, personal trainers, mentors and coaches.
Coaches or employees at collegiate institutions may also be considered IAWPs for PSAs that they recruit.
Answers to the questions must be truthful.
False or misleading answers could result in termination or disqualification from eligibility for any employment at Oregon State University.
For additional information please contact: Todd McShane at todd.
mcshane@oregonstate.
edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do.
We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring.
We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system.
This job has “critical or security-sensitive” responsibilities.
If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.
).
Background check results do not automatically disqualify a candidate.
Take a look at our Background Checks website including the for candidates section for more details.
If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.
relations@oregonstate.
edu.
Supplemental Questions