Human Resources Onboarding Specialist

Human Resources Onboarding Specialist Bookmark this Posting | Print Preview | Apply for this Job Please see Special Instructions for more details.
When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Angela Williamson at angela.
williamson@oregonstate.
edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do.
We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard 05-010 et seq.
Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.
Position Details Position Information Department Univ Human Rsrcs Central (QFA) Position Title Consultant-HR 1 Job Title Human Resources Onboarding Specialist Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Job Summary University Human Resources (UHR) is seeking an Onboarding Specialist.
This is a full-time 1.
00 FTE, 12-month, professional faculty position.
The HR Onboarding Specialist is an integral member of the UHR Service Center team and University Human Resources (UHR), providing quality services to members of the OSU community.
The UHR Service Center teams are currently housed on the main OSU campus in Corvallis, Oregon.
The HR Onboarding Specialist is part of a team that provides service to the academic, teaching, research and administrative customers of the university.
The Onboarding Specialist is responsible for performing Human Resources (HR) responsibilities and administrative tasks related to new employee onboarding and ensuring that new employees are ready for their first day of employment at OSU.
The Onboarding Specialist serves as a resource regarding state, federal, and University rules, policies, and procedures in areas assigned.
The Onboarding Specialist works independently under general guidance from the HR Support Services Supervisor and other service center or UHR experts.
Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers.
We don’t wait for challenges to present themselves — we seek them out and take them on.
We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard.
We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS: • Top 1.
4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.
S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.
3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.
edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns.
Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country.
Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life.
OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities 60% HIRING AND ONBOARDING • Sends new employee the offer letter, new hire forms, and, if applicable, the Criminal History Check Release Form.
• Provides employee with information on how to setup their OSU Network Identifier (ONID), sends welcome email with new employee checklist.
• Provides supervisor with information on how to setup OSU system access for the new employee.
This includes a copy of the welcome email and the supervisor checklist.
• Facilitates the completion of Form I-9 and other new hire forms.
Schedules appointment to complete the in-person review of the I-9 documents.
• Responds to questions regarding completion of employment forms and/or new hire checklist.
• Ensures employees are hired according to state, federal, and Oregon State University rules and regulations.
• Completes the hiring proposal in the online recruiting system and establishes and/or updates Banner records as needed to facilitate the hire of the new employee.
20% NEW EMPLOYEE ORIENTATION • Conducts new employee onboarding tasks including providing orientation and introduction regarding university services and what a new employee needs to know to be successful in their first few weeks of employment.
• Works with team of subject matter experts in UHR to create and provide new employee orientation to employees.
Introduction to time reporting system, overview of benefits, services available on campus, etc.
New employee orientations will be scheduled weekly.
Collaborates with new employee and supervisor to schedule the orientation.
10% MONITORING AND AUDITING: • Based on findings and direction from Supervisor and Help Center Program Coordinator, reconciles HRIS data and other HR functions related to assigned area of responsibility according to University Human Resources (UHR) guidelines and protocol.
Takes necessary action to correct issues or escalates to supervisor, as appropriate.
5% TRAINING AND PROFESSIONAL DEVELOPMENT: • Under the direction of University Human Resources, supports the strike planning process including collecting and organizing department strike plan information from assigned customers(s) for management and attending confidential meetings for strike planning and preparation.
• In the event of a strike, represents management’s interests by assisting units with resource planning and staffing, and assists with records administration activities (for example, time and leave recording and auditing) as part of the University strike plan.
• Assists and participates in the development, coordination, and implementation of UHR Service Center employee training and development and ensures successful integration of new employee to the Service Center team.
• Maintains professional and technical competency.
Stays current on new policies, procedures, and regulations.
5% OTHER DUTIES: • Completes other duties as assigned by coordinator, supervisor, or Service Center leadership.
• Participates on committees and work groups as applicable.
What You Will Need A Bachelor’s degree in Human Resources Management, Personnel Management, Industrial Relations, Business Administration or a related field, and two years of professional level Human Resources experience.
OR Valid certification as a Professional in Human Resources awarded by the Human Resources Certification Institute (HRCI) or the Society of Human Resources Management (SHRM) and three years of professional level Human Resources experience.
OR Four years’ experience providing administrative support in program administration, including demonstrated ability for the following: · (1) Detail-oriented, excellent organizational skills, proactive and accustomed to meeting deadlines; · (2) Proficiency in data entry and records data from electronic and hard copy source materials into system(s) using an electronic keyboard or optical scanner; · (3) Organizational skills with the ability to prioritize multiple tasks and complete projects under deadline pressure, and the ability to identify situations that may need further research and/or escalation to supervisor.
User-level experience with the following software: Database and reporting tools, Windows-based software, and Microsoft Office applications: Word, Excel, and PowerPoint.
Required Knowledge, Skills, and Abilities.
Ability to analyze complex and sensitive issues and situations, identify alternative solutions, forecast consequences of proposed actions and propose effective course of action.
Experience working in a fast-paced customer-oriented environment.
Ability to effectively collaborate and build relationships with key stakeholders.
Demonstrated commitment to inclusiveness, collaboration and teamwork across all levels in the colleges and central administration.
Demonstrated human relations and effective communication skills in a team environment.
Demonstrated ability to work independently and resolve problems.
Strong written and oral communication skills.
Demonstrable commitment to promoting and enhancing diversity.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq.
Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have User-level experience with the following software or comparable software: Sungard Higher Education Banner (HRIS module) and Online Position Description and Recruiting System (PeopleAdmin7).
Experience performing duties in human resources management in an institution of higher education, or comparable environment.
Working Conditions / Work Schedule This position will primarily adhere to a normal business schedule of 8:00 am to 5:00 pm (M-F) on the OSU campus and may occasionally work away from the primary work site.
Will be expected to work beyond the normal schedule when necessary to meet deadlines and perform other critical work.
Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range $38,688 - $65,748 Link to Position Description https://jobs.
oregonstate.
edu/position_descriptions/113631 Posting Detail Information Posting Number P07586UF Number of Vacancies 1 Anticipated Appointment Begin Date 01/02/2024 Anticipated Appointment End Date Posting Date 12/05/2023 Full Consideration Date Closing Date 12/19/2023 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Angela Williamson at angela.
williamson@oregonstate.
edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do.
We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard 05-010 et seq.
Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.
Supplemental Questions